Workplace Manager (London, UK)

United Kingdom
Nov, 24
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Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web, Figma helps entire product teams brainstorm, create, test, and ship better designs, together. From great products to long-lasting companies, we believe that nothing great is made alone—come make with us!
Figma is looking for our next Workplace Manager to support the growth of our London hub. You will work closely with the Director of Workplace and complete the vision of the office in a post-Covid environment. You’ll also have a huge impact on Figma’s greatest asset—its people. This hands-on, lead-by-example role will have you partnering with teams across the business. You’ll champion Figma’s values and connect our people together through promoting a positive and inclusive culture. We will significantly grow our headcount in London and across Europe and need someone that brings creativity and an extraordinary employee experience to fellow Figmates by deeply understanding their needs. If you have a passion for creativity an eye for detail and are excited about the opportunity, come join the Workplace team.

What you'll do at Figma:

    • Direct and implement daily operations to run smoothly, cultivating a productive and welcoming work space, including all strategies relating to supplies, food and beverage programs.
    • Implement our covid safety guidelines and ensure our team is following all safety protocols.
    • Partner with leaders in the London office to ensure strong culture and morale in the office.
    • Work with key partners within the company to ensure consistency of brand and culture among EMEA offices.
    • Mentor, manage and develop an office manager in our other EMEA locations.
    • Own our events/employee engagement programming for EMEA, aligning with the rest of the global team.
    • Partner with Finance to own operations budgets, including forecasting, tracking expenses, submitting monthly expense reports, and adjusting ongoing costs as needed.
    • Coordinate and maintain the relationship with our co-working space including all other vendors. Serve as the primary point of contact for building management and facilities staff; coordinate with building staff on all repairs, maintenance, and building issues.
    • Run all emergency preparedness planning and training for London hub-based employees.

Some projects you could work on:

    • Play an integral role in the search of our next London office, including space planning, working closely with the Real Estate Team, external vendors, general contractors, and project managers to see the project through to completion
    • Partner with the Give a Fig committee and lead our philanthropic volunteering programming for all of EMEA

We'd love to hear from you if you have:

    • Experience as an office manager or a similar role in a startup environment.
    • Self-directed multi-tasker, you’re able to solve a myriad of tasks thrown your way. You’re not afraid to get into the details and iterate creatively as needs change.
    • You have experience leading or running events, are self-motivated and self-directed. You should be able to identify projects in addition to completing them.
    • Experience collaborating with remote teams.
    • You have a consistent track record to think creatively, problem solve, and develop scalable, innovative solutions.
    • Minimum 2 years of people management experience.
    • Previous experience working across a variety of timezones, cultures, and markets.
    • At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
We will work to ensure individuals with disabilities are provided reasonable accommodation to participate in the interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please let your recruiter know if you require accommodation.
About Figma
Dylan Field and Evan Wallace co-founded Figma in 2012 with the vision of building tools for designers in the browser. Their goal was to create the first design tool that combined the accessibility of the Web with the functionality of a native app. Today Figma is a platform with tools and spaces to support the entire product development process—idea to design to build—and has simplified collaboration for companies like Microsoft, Uber, and The New York Times to name a few. 
At Figma, we celebrate and support our differences. We know employing a team rich in diverse backgrounds, experiences, and opinions allows our employees, products, and community to flourish. Figma is an equal opportunity workplace—we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.
By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with the applicable candidate section of Figma's Privacy Policy
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